Reporting obligations

Workplace instrument declaration

You must provide a declaration within 90 days of executing your grant agreement confirming that:

• you have given all eligible workers information about compliant workplace instruments
• you have taken reasonable steps to engage workers under a compliant instrument.

Annual reporting

Once a year, you must provide:

• a declaration confirming you have used all funding in line with the grant conditions
• a financial statement showing total expenditure on wages and on-costs.

An annual declaration form will become available in the grants portal when you need to report. Your grant agreement outlines when you need to do this. We will also contact you to let you know. This typically occurs in August each year.

Tips for completing the form:

• Log into the grants portal to access the form. If you can’t see it, you don’t need to report yet.
• A person with management or control must complete and submit the form.
• Only include payments made in the relevant reporting period.
• Report workplace instrument coverage at the provider level. If it’s below 95%, you must explain the reasonable steps you took.
• Email WRPGrantCompliance@education.gov.au if you need to make changes after submitting.

Change of circumstances

You must tell us if: 

• you add or remove a service from your provider approval
• there is a change in director or owner of the provider
• you transfer or acquire a service from another provider (see implications below).

Report these changes via a variation request form in the grants portal. This is in addition to your regular CCS reporting obligations.