Background checks

Certain people at a child care service must have background checks. Providers must have evidence of these checks.

On this page:

You must show evidence that persons with management or control (PMC) have background checks. These are:

  • National Police Check
  • working with children check
  • National Personal Insolvency Index check
  • evidence that the person is not on ASIC’s banned and disqualified register
  • a current and historical personal name extract search of ASIC records

The below table outlines the mandatory background checks.

All Family Day Care educators and In Home Care educators must provide evidence of these background checks:

  • National Police Check
  • working with children check.

The below table outlines how to do this.

Mandatory background check

Checks required Details
National Police Check Who requires it
Persons with management or control (PMC)
Persons responsible for the day-to-day operation of a service (persons responsible at the service)

How to do the check
Contact the police service for your state or territory or accredited by the Australian Criminal Intelligence Commission

Specific documentation you need to show us
A certified copy of the National Police Certificate or Nationally Coordinated Criminal History Check

How to show us
Attach the evidence to your provider application or email it to CCSAssessments@education.gov.au

Timeframes
The police check must be conducted no more than 6 months before the PMC, person responsible at the service, FDC educator or IHC educator started the position
A working with children check (Where it’s required by the state regulatory authority) Who requires it
Persons with management or control (PMC)
Persons responsible for the day-to-day operation of a service (persons responsible at the service)

How to do the check
Visit your state or territory government website for information on how to apply

Not all managerial roles will require the individual to hold a working with children check

Specific documentation you need to show us
Working with children check as issued by the state or territory government

How to show us
You will need to state the working with children check ID number

For checks that do not have an ID number (such as those issued to teachers) you will need to: Timeframes
The working with children check must be current and held immediately before the PMC, person responsible at the service, FDC educator or IHC educator started the position

Expiry dates differ across states and territories
National Personal Insolvency Index check Who requires it
Persons with management or control (PMC)

How to do the check
Use the bankruptcy register search service provided by the Australian Financial Security Authority

Specific documentation you need to show us
A copy of the search results

How to show us
The search results can be: Timeframes
The check must be carried out no more than 30 days before the person started the position
Evidence that the person is not on ASIC’s banned and disqualified register Who requires it
Persons with management or control (PMC)

How to do the check
Use the banned and disqualified search provided by the Australian Securities and Investment Commission or an ASIC-approved information broker

Specific documentation you need to show us
A copy of the search results

How to show us The search results can be: Timeframes
The individual must not be on the banned list at the date of application
A current and historical personal name extract search of ASIC records Who requires it
Persons with management or control (PMC)

How to do the check
Use the Person Current/Historical Extract Search service provided by the Australian Securities and Investment Commission or an ASIC-approved information broker

Specific documentation you need to show us
A copy of the search results

How to show us The search results can be: Timeframes
The check must be carried out no more than 30 days before the person started the position