How to administer Child Care Subsidy

Early childhood education and care (ECEC) providers that administer Child Care Subsidy (CCS) must comply with Family Assistance Law (FAL). Providers and services must perform specific tasks to administer CCS payments.

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How to become an approved provider

You must be approved to operate an ECEC service and administer CCS.
Who can administer CCS

Your legal obligations apply to certain people known as ‘persons with management or control’.
How to access the Child Care Subsidy System

You must register with PRODA to use the Child Care Subsidy System (CCSS) to administer CCS.
How to enrol children

You must enrol children correctly so families can get CCS. You must submit enrolment notices on time.
How to manage session reports

You must submit accurate and complete session reports. You must submit them on time.
How to manage absences

You must report when a child was absent and the family was charged. You must report absences in session reports.
How to manage payments and fees

You must pass on CCS to families as a fee reduction. You must report fee information.
How to notify us about changes

You must notify us about fees, vacancies, closures and changes to information.
What records you need to keep

You must keep records for set timeframes and tell us their location in certain circumstances.
How to advertise your service

You can only offer certain types of inducements to secure a child’s enrolment.
How to get more help

You can get help administering CCS in a few different ways.
Online learning

Geccko is our free online learning platform for the ECEC sector.