Sessions of Care

The Child Care Subsidy and Additional Child Care Subsidy applies uniquely to In Home Care Sessions of Care, by way of the nominated child and an IHC family session. It is important the IHC providers and families understand the impact of the nominated child on the Annual Subsidy Cap, absences and how a session of care can be ineligible.

To claim the Child Care Subsidy (CCS) or Additional Child Care Subsidy (ACCS) for In Home Care, one child in a family must be identified as the ‘nominated child’ for each family session of care.

The nominated child can be any child who attends all or part of the family session of care.

The In Home Care service must:

  • make sure all children recorded in the family session are eligible for In Home Care[1], and
  • record the full fee for the family session against the nominated child only, and
  • record a zero fee against all other children receiving care in that family session, and
  • make sure all children are recorded in the family session and have the same start and end session times, noting that the actual attendance times can vary.

All the children recorded in the family session will have their Activity Test[2] hours reduced by the total hours for the session.

What is an ‘ineligible session’?

An ‘ineligible session’ is when one or more children are not eligible for In Home Care during any part of a family session. If a child attending all or part of the session is not eligible for In Home Care[3] then CCS is not payable for the whole session. For example, a child is not eligible for CCS (and therefore In Home Care) while engaged in a schooling program. In this situation, the sessions should be split on that day to ensure only CCS eligible children are included in each session.

Example 1: Child A goes to school between 9am and 3:30pm, which makes them ineligible between 9am and 3:30pm

Table 1: Session 1

Family Unit Family Session Hours[4] Actual Attendance [5] Activity Test Hours Reduced Annual Subsidy Cap Accumulation
Child A (nominated – fee reported) 7am to 9am 7am to 9am -2 hours Accumulated by the paid subsidy amount on the family session
Child B (zero fee) 7am to 9am 7am to 9am -2 hours Not applicable

* either child A or B could be selected as the nominated child.


Table 2: Session 2

Family Unit Family Session Hours[6] Actual Attendance [7] Activity Test Hours Reduced Annual Subsidy Cap Accumulation
Child B (nominated – fee reported) 9am to 3:30pm 9am to 3:30pm -6.5 hours Accumulated by the paid subsidy amount on the family session

Table 3: Session 3

Family Unit Family Session Hours[8] Actual Attendance [9] Activity Test Hours Reduced Annual Subsidy Cap Accumulation
Child A (zero fee) 3:30pm to 6pm 3:30pm to 6pm -2.5 hours Not applicable
Child B (nominated – fee reported) 3:30pm to 6pm 3:30pm to 6pm -2.5 hours Accumulated by the paid subsidy amount on the family session

* either child A or B could be selected as the nominated child.

Children can be included in an In Home Care family session even if they are not attending the whole session, as long as they are not ineligible for CCS. For example, this might happen where a grandparent takes a child to swimming lessons for a few hours, during part of an In Home Care family session that the child was recorded in. However, the child will have their Activity Test[10] hours reduced by the total hours for the family session, even though they did not attend all of the session (see example below).

Example 2: Child B attends swimming lessons from 2:30pm-5pm

Family Unit Family Session Hours[11] Actual Attendance [12] Activity Test Hours Reduced Annual Subsidy Cap Accumulation
Child A (nominated – fee reported) 7am to 5pm 7am to 5pm -10 hours Accumulated by the paid subsidy amount on the family session
Child B (zero fee) 7am to 5pm 7am to 2:30pm (grandparent takes child to swimming lesson from 2:30-5 -10 hours Not applicable

*either child A or B could be selected as the nominated child.

Absences

An absence can be claimed for any or all children in the family session as per the Child Care Provider Handbook, regardless of whether they are the nominated child or not.

How the Annual Subsidy Cap works with the nominated child

The Annual Subsidy Cap for CCS applies to all approved child care service types as per the Child Care Provider Handbook.

Where there is more than one CCS eligible child in the family, In Home Care services should (in agreement with the family) select one of the children to be the nominated child for the family session and record the fee in full against this child. The nominated child can be different for each family session.

ACCS sessions are exempt from the Annual Subsidy Cap. Therefore, if one of the children in a session of care is eligible for ACCS, this child should be selected as the nominated child.

The family should regularly monitor the claiming of their CCS to ensure that each child continues to remain under the Annual Subsidy Cap. This can be done through their MyGov app. The family should consider the amount of CCS a child would use across all service types when advising who the nominated child should be.

There is no accumulation toward the Annual Subsidy Cap for children with a zero fee recorded.

Where can I get further information?

The following factsheets contain useful information:

For a comprehensive list of factsheets, visit the department's Child Care Package page.


[1] Including CCS eligibility
[2] The number of hours of CCS a family is entitled to per fortnight is determined by an activity test. The more hours of activity parents do, the more subsidised care they can access, up to a maximum of 100 hours per fortnight for each child.
[3] The maximum number of children allowed in an In Home Care session is specified in the In Home Care National Guidelines at 2.5.4 Maximum number of children.
[4] Family Session start and end times must be the same for all children in the family session.
[5] Actual Attendance is the actual in and out times for each child within the family session.
[6] Family Session start and end times must be the same for all children in the family session.
[7] Actual Attendance is the actual in and out times for each child within the family session.
[8] Family Session start and end times must be the same for all children in the family session.
[9] Actual Attendance is the actual in and out times for each child within the family session.
[10] The number of hours of CCS a family is entitled to per fortnight is determined by an activity test. The more hours of activity parents do, the more subsidised care they can access, up to a maximum of 100 hours per fortnight for each child.
[11] Family Session start and end times must be the same for all children in the family session
[12] Actual Attendance is the actual in and out times for each child with in the family session.