How to become an approved Child Care Subsidy provider


New providers seeking Child Care Subsidy (CCS) approval must meet eligibility requirements and lodge an online application using the secure Provider Access Point.

From 2 July 2018 the Child Care Subsidy (CCS) will replace the Child Care Benefit (CCB) and Child Care Rebate (CCR). On this page you will find information on becoming an approved child care provider under the Family Assistance Law for the purpose of administering the new Child Care Subsidy.

  • If you would like to become a CCB approved service you can find information about this on the Becoming an approved child care service page.
  • If you would like more information about the transition process for CCB Approved providers to become CCS approved providers, please visit the Provider Transition page.

What are the provider eligibility requirements for Child Care Subsidy (CCS)?

Sections 194C and 194D of the Family Assistance Legislation Amendment (Jobs for Families Child Care Package) Act 2017 set out the eligibility requirements for child care providers and services seeking approval for the purposes of administering the Child Care Subsidy.

You can read a full transcript of the Family Assistance Legislation Amendment (Jobs for Families Child Care Package) Act 2017 on the Federal Register of Legislation website.

A summary of the requirements are:

  • The provider holds all the approvals or licences required to operate a child care service in the state or territory in which the service is located.
  • The provider, its personnel with management or control and those with responsibility for day-to-day operation of a service meet all fit and proper requirements. In the case of a Family Day Care service, all educators meet these requirements.
  • Large centre-based day care providers (ie 25 or more approved services) are financially viable and likely to remain so.
  • When deciding whether CCS Approval should be granted, the Secretary considers things such as the provider's record of compliance and financial administration. The Secretary also takes into account the suitability of people involved in the operation of the service/s.

A child care service cannot be approved for Child Care Subsidy if it is:

  • providing informal care through personal arrangements;
  • primarily conducting instruction in an activity (such as sport or music);
  • primarily providing a disability or early intervention service;
  • a service where a parent primarily provides care or is readily available and retains responsibility for the child while the service is provided (such as a play group);
  • a service primarily providing short–term irregular care at premises where the parent is a visitor or guest and the parent is readily available (such as a service provided by a gym);
  • a service that primarily provides an early educational program to children in the year that is 2 years before grade 1 of school (such as a preschool or kindergarten).

How do I apply for CCS Approval?

From April 2018, providers seeking CCS approval will be able to submit an electronic application using the department's Provider Access Point (a secure, authenticated environment within the new Child Care Subsidy System). The application process will include the registration of each individual connected to the provider and individuals registering for this purpose will need to provide documentary evidence of their identity.

Once a complete application is submitted, it will be assessed by the department against the eligibility requirements. Applicants will be able to use the child care Provider Access Point to communicate with the department about their application and to submit any additional information that may be requested for the assessment process.

The Family Assistance Law does not define a timeframe in which the department must make an approval decision and there is also no guarantee that an application will be approved. It is important to note that under the Family Assistance Law, the effective start date for CCS Approval cannot be backdated to a day prior to the date that the application was submitted to the department.

Please note that this page will be updated prior to April 2018 to include more information about the application process and how to access the child care Provider Access Point.

Need help?

You can contact the CCMS Helpdesk on 1300 667 276 between 9am and 5.30pm Monday to Friday (Australian Eastern Standard Time) if you would like more assistance