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Roles of specified personnel

People managing or employed in child care in particular roles in relation to the approval and operation of a service are permitted to undertake related actions through the Child Care Subsidy System, as shown in Table 2. They therefore need to be identified in either:

  • the application for provider approval, or
  • later notifications, if not employed or engaged at the time of approval.
Table 2: The role of people employed in or managing child care and the actions they are each allowed in relation to the Child Care Subsidy System

Role

Allowed actions in relation to the Child Care Subsidy System

Persons with management or control of the provider

These are people who participate directly or indirectly in the decision making or management of the provider (the legal entity) that operates the child care service.

Depending on the structure of the organisation and involvmenet of the individual, this may include the executive officers, board members, officers of the body corporate, the partners or a member of the organisation's governing body.

These people may:

  • change bank account details and other information regarding the child care service
  • add and remove other persons, such as persons responsible for the day-to-day operation of the service from the Child Care Subsidy System
  • authorise data submission transactions to the Child Care Subsidy System
  • notify the Department of Education and Training of the cessation of operations
  • submit an application to add or remove a service.

Person or persons responsible for the day-to-day operation of the service

Nominated by the persons with management or control of the provider, they may:

  • add and remove persons responsible for the day-to-day operation of the service and service contacts
  • authorise data submission transactions to the Child Care Subsidy System
  • notify the Department of Education and Training of changes in respect of the service for which they are responsible, excluding bank account details and cessation of operations.

Service contact

These are people nominated by the persons with management and control of the provider or responsible for day-to-day operation of the service who are authorised to discuss family entitlements and transaction processing results with the Department of Education and Training.

They can notify the Department of non-financial contact details including addresses and phone numbers, but they cannot notify the Department about any other changes to information about a service.

Family Day Care Educator

These are people contracted, engaged or employed by a Family Day Care provider to provide care for children and record attendance information.

Family Day Care educators are specified personnel, but do not interact directly with the Child Care Subsidy System.