Becoming a Child Care Subsidy approved child care service


New providers seeking Child Care Subsidy (CCS) approval must meet eligibility requirements and lodge an online application using the secure Provider Entry Point (the PEP).

From 2 July 2018 the Child Care Subsidy (CCS) will replace the Child Care Benefit (CCB) and Child Care Rebate (CCR). On this page you will find information on becoming an approved child care provider under the Family Assistance Law for the purpose of administering the new Child Care Subsidy.

New providers can apply for Child Care Subsidy approval ready to commence on 2 July 2018

All child care services seeking approval under family assistance law to administer Australian Government child care payments are first required to complete an approval process.

From 2 July 2018, the Child Care Subsidy (CCS) will replace the existing Child Care Benefit (CCB) and Child Care Rebate (CCR).

How do I apply for Child Care Subsidy Approval?

Providers seeking CCS approval will soon be able to submit an online application using the Provider Entry Point (PEP). Applicants will be able to use the Child Care Subsidy System (CCSS) accessed via the PEP to communicate with the department about their application and to submit any additional information that may be requested as part of the assessment process. Once a complete application is submitted, it will be assessed by the department against the eligibility requirements.

To access the child care provider application form in the PEP individuals must first have registered for a PRODA (Provider Digital Access) account. The PRODA registration process will require individuals to provide documentary evidence of their identity.

This page will soon be updated to include a link to the PEP and the online CCS application form.

It is recommended that you commence gathering the documentation required to support your application as advised in the ‘CCS Application - Statement of Requirement’. The Statement of Requirement includes:

  • Entity documents – based on your organisation entity status.
  • Service documents – including details of governance arrangements, trustees and external management.
  •  Personnel documents – required to allow the department to be satisfied that specified personnel met the fit and proper person requirements.

CCS approval cannot be granted with a date of effect prior to 2 July 2018. Where approval is granted prior to 2 July, the date of effect will be 2 July 2018 and CCS cannot be paid for care provided before this date. Where approval is granted after 2 July for applications received after this date, the date of effect will be the date of application.

What are the provider eligibility requirements for Child Care Subsidy (CCS)?

Sections 194C and 194D of the Family Assistance Legislation Amendment (Jobs for Families Child Care Package) Act 2017 set out the eligibility requirements for child care providers and services seeking approval for the purposes of administering the Child Care Subsidy.

You can read a full transcript of the Family Assistance Legislation Amendment (Jobs for Families Child Care Package) Act 2017 on the Federal Register of Legislation website.

A summary of the requirements are:

  • The provider holds all the approvals or licences required to operate a child care service in the state or territory in which the service is located.
  • The provider, its personnel with management or control and those with responsibility for day-to-day operation of a service must meet, fit and proper person requirements. All educators of a Family Day Care service, must also meet fit and proper person requirements.
  • Large centre-based day care providers (ie 25 or more approved services) are financially viable and likely to remain so.
  • When deciding whether approval to administer CCS should be granted, the Secretary considers things such as the provider's record of compliance and financial administration. The Secretary also takes into account the suitability of people involved in the operation of the service/s.

A child care service cannot be approved for Child Care Subsidy if it is:

  • providing informal care through personal arrangements;
  • primarily conducting instruction in an activity (such as sport or music);
  • primarily providing a disability or early intervention service;
  • a service where a parent primarily provides care or is readily available and retains responsibility for the child while the service is provided (such as a play group);
  • a service primarily providing short–term irregular care at premises where the parent is a visitor or guest and the parent is readily available (such as a service provided by a gym);
  • a service that primarily provides an early educational program to children in the year that is 2 years before grade 1 of school (such as a preschool or kindergarten).

Need help?

More information about the Child Care Subsidy can be found on the Department of Education and Training website.

You can contact the CCMS Helpdesk on 1300 667 276 between 9am and 5.30pm Monday to Friday (Australian Eastern Standard Time) if you would like more assistance.