Becoming a Child Care Subsidy approved child care service

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New providers seeking Child Care Subsidy (CCS) approval must meet eligibility requirements and lodge an online application using the secure Provider Entry Point (the PEP).

From 2 July 2018 the Child Care Subsidy (CCS) replaced the Child Care Benefit (CCB) and Child Care Rebate (CCR). On this page you will find information on becoming an approved child care provider under the Family Assistance Law for the purpose of administering the new Child Care Subsidy.

New providers can apply for Child Care Subsidy approval now

All child care services seeking approval under family assistance law to administer Australian Government child care payments are first required to complete an approval process.

In order to administer the CCS, approved child care providers must be granted CCS approval.

How to apply for Child Care Subsidy Approval?

To apply for CCS Provider Approval, providers must submit an online application through the Provider Entry Point (PEP). Applicants will use the PEP to communicate with the department about their application and to submit any additional information that may be requested as part of the assessment process.

Child Care Provider Entry Point

Before you begin your application

  1. To access the CCS Provider Approval application in the PEP, the individual representing the provider must logon using a valid PRODA username. To be able to do so they must first have registered for a PRODA (Provider Digital Access) account.

    The How to Register in PRODA Task Card explains how to create a PRODA account. The PRODA registration process will require individuals to provide documentary evidence of their identity.

  2. To begin an application for CCS Provider Approval, the individual representing the provider must first have created an Organisation record in PRODA.

    The How to Create and Link an Organisation in PRODA Task Card explains how to create and link an Organisation Record in PRODA.

    There are mandatory documents that must be included in a CCS Provider Approval application. It is recommended that you commence gathering the documentation required to support your application as advised in the 'CCS Application - Statement of Requirement' Fact Sheet. The Statement of Requirement includes:

    • Entity documents – based on your organisation entity status.
    • Service documents – including details of governance arrangements, trustees and external management.
    • Personnel documents – required to allow the department to be satisfied that specified personnel met the fit and proper person requirements.
  1. When completing and submitting the online CCS Provider Approval application, it will be useful to refer to the How to Apply to Become a CCS Approved Provider Task Card and you may want to download and print this Task Card before you begin.

Adding a Service to an existing Provider Approval

In the initial application for CCS Provider Approval, providers must seek approval for at least one child care service. Once granted Provider Approval, a CCS provider may later use the PEP to apply for approval to add or remove a service to or from its existing approval.

Similarly, an existing provider that wishes to add a service to its CCS Provider Approval will use the PEP to submit an Application to Add a Service.

When completing the application to add a service it may be useful to refer to the How to Apply to Add a Child Care Service Task Card and you may wish to download and print that Task Card before you begin.

Eligibility requirements for Child Care Subsidy (CCS) approval

Once a complete application for either Provider Approval or to Add or Remove a Service is submitted, it will be assessed by the department against the eligibility requirements.

Sections 194C and 194D of the Family Assistance Legislation Amendment (Jobs for Families Child Care Package) Act 2017 set out the eligibility requirements for child care providers and services seeking approval for the purposes of administering the Child Care Subsidy.

You can read a full transcript of the Family Assistance Legislation Amendment (Jobs for Families Child Care Package) Act 2017 on the Federal Register of Legislation website.

A summary of the requirements are:

  • The provider holds all the approvals or licences required to operate a child care service in the state or territory in which the service is located.
  • The provider, its personnel with management or control and those with responsibility for day-to-day operation of a service must meet, fit and proper person requirements. All educators of a Family Day Care service, must also meet fit and proper person requirements.
  • Large centre-based day care providers (ie 25 or more approved services) are financially viable and likely to remain so.
  • When deciding whether approval to administer CCS should be granted, the Secretary considers things such as the provider's record of compliance and financial administration. The Secretary also takes into account the suitability of people involved in the operation of the service/s.

A child care service cannot be approved for Child Care Subsidy if it is:

  • providing informal care through personal arrangements;
  • primarily conducting instruction in an activity (such as sport or music);
  • primarily providing a disability or early intervention service;
  • a service where a parent primarily provides care or is readily available and retains responsibility for the child while the service is provided (such as a play group);
  • a service primarily providing short–term irregular care at premises where the parent is a visitor or guest and the parent is readily available (such as a service provided by a gym);
  • a service that primarily provides an early educational program to children in the year that is 2 years before grade 1 of school (such as a preschool or kindergarten).

For further information, please refer to the Fact Sheet: Child Care Subsidy (CCS) Eligibility of Services under Subsection 194D

Approval Date of Effect (Start Date)

The date of effect (or start date) can be no earlier than the date of application.

Notification of Intention of Closure, Sale or Transfer of Ownership

This form is used to notify the Department of Education and Training (the department) of a provider’s intention to stop operating a child care service.

Need help?

You can find out more about the Child Care Subsidy on the Department of Education and Training website.

If you need additional information or assistance, you can contact the CCS Assessment Team in your state or territory on 1300 363 079 or you can email your query to CCSApplicationDocuments@education.gov.au

Useful Fact Sheets and Task Cards for CCS applicants: