Staff Data

For: 

The Higher Education staff data collection includes information on the numbers and full-time equivalence (FTE) of staff employed by Table A providers (public universities) and Table B providers (Bond University, The University of Notre Dame Australia and University of Divinity) and Avondale College. Reporting is different for full-time and fractional full-time staff compared to those on a casual work contract.

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Scheduled yearly release date for staff data:

  • Staff data are scheduled to be released by 30 September

Full-time and Fractional Full-time staff

Data for full-time and fractional full-time staff comprise actual numbers of staff and full-time equivalence for staff who were engaged in the provision of higher education courses in higher education institutions at 31 March each reference year. The numbers of persons counted and their FTE comprise a ‘snapshot’ taken at that date. The data are provided at a ‘unit record’ level and include:

Estimated Casual staff

Data for casual staff comprise 2 separate submissions. The ‘Estimated Casual Staff’ submission is due at the same time as the data for the full-time and fractional full-time staff, and includes an estimated FTE staffing level for casual staff in the calendar year (not as at 31 March as for the full-time and fractional full-time staff file). This submission includes a single figure for the reference year, without any detail of gender, function, classification, organisational unit, etc.

Actual Casual staff

Data for the ‘Actual Casual Staff’ submission are provided at the same time as the full-time and fractional full-time staff submission in the following year (i.e. actual casual staff data is delayed by one year), and includes actual staff resources expended by casual staff in the calendar year measured in FTEs. The data are provided in aggregate rather than unit record (i.e. a single record may relate to many staff members), and include:

  • Gender;
  • Age;
  • Work contract;
  • Function (teaching, research, teaching & research, other);
  • Current duties classification;
  • Aboriginal and Torres Strait Islander Indicator;
  • Highest qualification; and
  • Academic or Non-Academic Organisational Unit.

Further details on staff data elements reported by Higher Education Providers are published on HEIMSHELP.